Hiring Legal Transcription Services: 3 Ways To Protect Confidential And Sensitive Information
Make your life easier by getting audio recordings transcribed by professionals rather than attempting to do the job yourself. Without the right experience, skills and equipment, transcribing your own audio recordings can take a long time. Hiring a professional guarantees that you'll get your work on time with minimal errors. The service is also relatively cheap. The industry standard varies anywhere from $1 to $1.50 per audio minute. If the audio recordings that you need transcribed contain sensitive and confidential information, here are 3 ways that you can protect that information.
Confirm that the Server is Encrypted and Protected
To get your audio recordings transcribed, you'll have to hand over a copy of the recording to a transcription service. You want to protect that recording from theft or from getting accessed by unauthorized individuals. Most transcription services will ask that you upload the recordings to their servers where their employees can access them instead of handing over a physical copy. Confirm that the servers are secure and encrypted. The servers should implement a two-step verification process.
Affirm that All Transcriptionists Have Signed Non-Disclosure Agreements
Although it seems obvious, you should also ask to confirm that all transcribers that will be working on your recordings have signed non-disclosure agreements and confidentiality agreements. This prevents them from even mentioning any of the information in the recordings outside of work and to others. Look at the terms of the non-disclosure agreements and confidentiality agreements just to be sure. You might also want to sign a contract with the transcription service that holds them liable should any sensitive or confidential information get leaked.
Divide the Entire Recording Into Sections for Different Transcriptionists
If the information in the recordings is extremely sensitive and confidential, you can take extra measures to protect the information. Divide the recordings into different sections and ask that different employees work on each section of the recordings. This prevents one person from getting a complete picture of the full conversation. Each person will only get a slight idea of the entire picture.
Legal recordings can contain a lot of sensitive and private information. It's worth it to take steps to ensure that the information is protected. Legal transcription services can transcribe audio recordings within a short amount of time. These services can guarantee a turnaround time within a certain amount of time as well, so you're guaranteed to receive the transcription by a deadline.
For more information, contact a company like JR Transcription.